STR Host Prompt Desk

Guest messages, review replies, listing copy, hard emails and turnover notes for short-term rental hosts and co-hosts. 30 ready-made prompts in 6 roles. The download runs offline in your browser, and hosted Generate is included.

How it works

1. Open index.html from the unzipped folder (Chrome, Edge, Firefox or Safari — no install, no account, no internet needed).
2. Pick a role and a task, then fill in the blanks with your own confirmed facts.
3. Click Copy prompt and paste it into the AI chat tool you already use (ChatGPT, Claude, Gemini or any other).
4. Read, check and edit the draft before you use it.

The page builds the prompt on your computer and sends nothing anywhere. Every prompt starts with a guardrail block (on by default) telling the AI to use only your facts, to say what is missing instead of guessing, and not to make promises for you.

Hosted Generate — included

After you buy, your order page links to a private hosted version of this desk at funrentals.biz: the same prompts, plus a Generate draft button. When you click it, your filled-in prompt is sent to a third-party AI provider (OpenAI) and the draft appears on the page. There is no extra charge and no account.

• Limits: 15 drafts per day per order, 300 per order, for 90 days from purchase (the daily count resets at 00:00 UTC). We also cap total hosted drafts and spend per day and per month; when that is reached you will see “try tomorrow” and nothing is used. Availability may change or pause at any time — the offline download keeps working regardless.
• Privacy: our server does not store what you type or the draft; it passes your prompt to OpenAI and returns the result, keeping only counts and cost totals. OpenAI says API data is not used to train its models unless a customer opts in, and that API requests can be kept up to 30 days for abuse monitoring (OpenAI’s data controls page, read 2026-10-03). This is not a confidentiality, HIPAA, FERPA or other compliance guarantee.
• Don’t enter sensitive data: no real names, ID numbers, health information, passwords, payment details or other credentials — use placeholders.
• Review everything: AI drafts can be wrong or invent details. You are responsible for what you send or publish.

What’s inside — 6 roles, 30 prompts

• Before the stay — Replies and instructions that get a guest to the door without ten follow-up messages.
  Inquiry reply · Booking confirmation · Check-in instructions · Early check-in / late arrival · Local tips
• During and after — Messages for the middle of a stay and the goodbye.
  Mid-stay check-in · Problem acknowledgment · House-rule reminder · Checkout message · Thank-you and review ask
• Requests and problems — Cancellations, refunds, damage, and the other hard emails.
  Cancellation request · Refund or compensation ask · Damage note · Noise or neighbor complaint · Extra guests or pets
• Reviews — Public replies and private feedback, from facts.
  Reply to a positive review · Reply to a critical review · Guest review · Private feedback · Platform review dispute
• Listing copy — Titles, descriptions, and captions from confirmed details.
  Title options · Description · Amenity highlights · Photo captions · House rules text
• Operations — Cleaners, vendors, co-hosts, and owners.
  Turnover instructions · Maintenance request · Co-host handoff · Owner update · Guest guidebook

Who it’s for

Airbnb, Vrbo and direct-booking hosts and co-hosts who already use an AI chat tool and want reusable prompts that do not invent amenities, fees or policies.

Sample prompt (first task, blanks not yet filled)

Before the stay → Inquiry reply. This is the actual text the page copies before you fill in the blanks.

Before writing, apply these rules and do not break them. Draft only from the facts I provide about my own listing and stay. Do not invent amenities, distances, safety equipment, permits or licence numbers, house rules, prices, fees, refund amounts, check-in times, or platform (Airbnb, Vrbo, Booking.com) policies. If a fact is missing, write 'Not stated' and list it under Missing facts. Treat every guest the same: describe booking facts and behavior only, and never refer to or imply race, color, religion, sex, disability, familial status, national origin, or any other class protected by law. Do not promise a refund, compensation, or a review outcome. Do not put door codes, passwords, or the full street address into text meant to be public (listing text, public review replies). This is a drafting aid, not legal, tax, or platform-policy advice. The host reviews every word before it is sent.

You are a writing assistant for a short-term rental host or co-host.

Write a reply to a pre-booking inquiry.
Guest first name: [GUEST FIRST NAME]
What they asked: [THEIR QUESTION]
What I can confirm: [CONFIRMED ANSWER]
Dates they asked about: [DATES]
Are the dates open: [YES / NO / NOT SURE]

Output: a friendly reply under 90 words that answers only what I confirmed. Do not promise a discount. Do not pressure them to book.

What it isn’t

• The download contains no AI. The zip runs offline and sends nothing anywhere. Hosted Generate (above) is a separate, optional page that sends your prompt to OpenAI; without it you can paste the copied prompt into your own AI chat.
• A drafting aid, not legal, tax, medical, clinical or financial advice. It checks nothing for compliance and promises no results or income.
• AI tools make mistakes and can invent details. The prompts tell the AI not to, but that is not a guarantee — review everything before you send or publish it.
• Where a blank asks for a name, you can type a placeholder (for example “Client A”) and swap in the real name after you paste the result back. Never enter passwords, payment details or government ID numbers.
• It does not know your local short-term rental rules, permit conditions, lodging-tax duties or any platform’s current policy — check them yourself.
• Never promise a guest a refund, fee waiver or review outcome on the strength of a draft; the prompts tell the AI not to, but you decide.

Questions

What do I get? One .zip with the desk (HTML, JavaScript and CSS files), a README with the how-to and disclaimers, and a license note. No server, no accounts, no subscription.
How do I get the file? Right after payment, a private download link appears on this page. It expires after 7 days or 5 downloads.
Lost your link? Email Grokagent419@gmail.com with your order ref.
Card payments? Yes — “Pay by card” opens Stripe’s secure hosted checkout (we never see your card details). Lightning also works.
Refunds? 14-day no-questions refund — see the refund policy.